THE BIZ [LONDON] LTD | DATA PRIVACY POLICY
Updated 23 May 2018

The Biz [london] Ltd is a member of the Data Protection Register governed by the United Kingdom ICO (Information Commissioner’s Office).

We are committed to protecting and using personal data responsibly, ethically and lawfully.
For this reason, we collect and used personal data only as it might be needed for us to deliver our professional services (travel and/or event services), website and relevant, legitimate information. We ensure all our staff and suppliers are made aware of GDPR legislation and we will take all possible precautions to protect client’s data.
If you have any questions or queries about your rights, please contact us by email Data.Protection@biz-london.com .
 

PERSONAL INFORMATION | What we collect

We collect and process personal information for the specific purpose: organising event related services such as hotels, restaurants, venues, catering companies, transportation etc.

Generally, the type of personal information we collect about you is the information that is needed to facilitate these services and/or products we book on your behalf.

We typically process the following types of personal information about you:

•Contact information (such as name, company name, address of the company, office telephone number and/or mobile number, email address).

We do not collect or hold any payment details (such as credit card details), passport details, or any other personal data not mentioned above.

We retain this information only for as long as it is reasonably required to do so for the purpose for which is was obtained for.


PERSONAL INFORMATION | Collecting and processing

Data is usually, but not always, collected via email. Data can also be collected when you deal with us in person, providing your business card to us in a networking event or contacting us by telephone.
We do not have any competitions or promotions nor news letters to sign-up, so we do not collect any data this way.
The data we have collected is solely kept only for the accounting purposes and held as long as we are legally required to do so.

We may also process your information, where:

the processing is necessary for compliance with our legal obligations; and/or
the processing is necessary for our legitimate interests or those of any third-party recipients that receive your personal information.
you have given your consent to such processing (which you may withdraw at any time);

We may share your information with our event service providers such as hotel, restaurants, venues, catering companies, who fulfil your event bookings. Information shared can be for example dietary requirements.
 

SECURITY | Security and your rights

We are committed to safeguarding and protecting personal information and will implement and maintain appropriate technical measure to ensure a level of security appropriate to protect any personal information provided to us from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to personal information transmitted, stored or otherwise processed. We have implemented various physical, electronic and managerial security procedures to protect the personal information it holds from loss and misuse, and from unauthorised access, modification, disclosure and interference.


We will destroy or de-identify personal information once we no longer require it for our business purposes, or as required by law.


Your rights in relation to the personal information we collect
 

If you wish to:
update, modify, delete or obtain a copy of the personal information that we hold on you; or
restrict or stop us from using any of the personal information which we hold on you, including by withdrawing any consent you have previously given to the processing of such information; or
where any personal information has been processed based on your consent or as necessary to perform a contract to which you are a party, request a copy of such personal information in a suitable format
 

You can request this by emailing us to Data.Protection@biz-london.com .
 

We reserve the right to deny you access for any reason permitted under applicable laws. Such exemptions may include national security, corporate finance and confidential references. If we deny access or correction, we will provide you with written reasons for such denial unless it is unreasonable to do so and, where required by local data protection laws, will note your request and the denial of same in our records. 
 

WEB | Social Media Integrations

Our website may use social media features and widgets (such as “Like” and “Share” buttons/widgets) (“SM Features”). These are provided and operated by third party companies (e.g. Facebook) and either hosted by a third party or hosted directly on our website or mobile application. SM Features may collect information such as the page you are visiting on our website/mobile application, your IP address, and may set cookies to enable the SM Feature to function properly.

If you are logged into your account with the third-party company, then the third party may be able to link information about your visit to and use of our website or mobile application to your social media account with them. Similarly, your interactions with the SM Features may be recorded by the third party. In addition, the third-party company may send us information in line with their policies, such as your name, profile picture, gender, friend lists and any other information you have chosen to make available, and we may share information with the third-party company for the purposes of serving targeted marketing to you via the third party social media platform. You can manage the sharing of information and opt out from targeted marketing via your privacy settings for the third party social media platform.

Your interactions with these SM Features are governed by the privacy policy of the third-party company providing them. For more information about the data practices of these third-party companies, and to find out more about what personal information is collected about you and how the third party uses such personal information, please refer to their privacy policy directly.


WEB | Linked Sites

 

Our websites may contain links to third party websites over which we have no control. We are not responsible for the privacy practices or the content of such websites. We encourage you to read the privacy policies of any linked third-party websites you visit as their privacy policy and practices may differ from ours.
 

FEEDBACK | SUBJECT ACCESS REQUEST

If you wish to make a Subject Access Request to inform us of a change or correction to the information we hold, request a copy of the information we collect on you, request deletion of your information or would like to restrict the further processing of your data, please email to: Data.Protection@biz-london.com

 

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